Calendar settings

Your calendar has a settings page of its own, under Settings, Calendar, or the Calendar settings button at the top of the Bookings page. These are choices you make once for the whole business; the things you change all day, like day or week view, who's shown and the slot size, stay on the calendar and are remembered for you alone.

Days shown

Days you're open hides the days your business is closed from week view, so a Monday-to-Saturday business gets six columns. A closed day still shows when something is booked on it or someone has been given hours for it. All seven days keeps every column.

Hours shown

Hours people work sizes the grid to the hours of whoever is shown, as it always has: your opening hours and each person's own hours decide it. On a day nobody shown works, it shows 8am to 6pm. The full day shows midnight to midnight. A booking outside the hours shown never disappears; the grid opens to fit it that day.

Several people in week view

Tick two or more people and week view can show them side by side: each day splits into a column per person, with the day across the top and each name under it. Click the day to see who's working, click a name for that person's day. Combined keeps one column per day with everyone's bookings together, told apart by colour. A closed day shades every column of that day; a day away shades that person's column only, and the others stay open. With a room or piece of equipment ticked, the week is always side by side.

Week starts on

Monday or Sunday, for week view and the month grid. If that day is hidden by Days shown, say a Sunday you're closed, the week begins at the next day shown; the month grid always starts on the day you chose.

Calendar time increments

The minutes a booking can start on when you or your team add or move it: 5 min, 10 min or 15 min. They set the times listed in New booking, Edit booking and Block time, where clicking or tapping an empty time lands, and the steps a booking or block moves in when you drag or stretch it. The line under the setting shows the times you get. Online booking isn't affected.

With 10 min, 9:15 and 9:45 aren't in the list. Choose 5 min to reach every time.

The times customers can book online are a separate setting, Start time intervals, under Settings, Booking page. So customers can be offered every 15 minutes while you book a 9:20 yourself. A booking already at another time keeps it.

Colour bookings by

Every team member has a colour, and every service can have one too (set it on the service, in Services & products). This says which one a booking wears on the calendar: Team member, so a full day reads by who's doing it, or Service, so it reads by what's being done. Every category has a colour, set on the category in Services & products, and its services wear it, so a long menu reads by category. A service can be given a colour of its own on the service; a service outside any category has its own. A booking with several services wears the first one's colour.

Booking cards

The customer's name is always on the card. Turn Service and Price on or off to suit how much your team needs at a glance. Once you've added rooms or equipment, Resource adds what the booking uses, like Room 2. It's on to begin with. A room's own column never repeats it.

Notes says what the card shows about a booking's notes. Show note prints it on the card: your visit note first, then the booking note, as many lines as the card has room for, so a label like "1 of 3" or "bring the patch test" reads from the calendar without opening the booking. A longer note is cut where the card ends; open the booking for the rest. A card too short for a line of its own still carries the start of the note, after the service and price, and the note fits more lines as you zoom in to 30 or 15 minute slots. Icon only marks a booking that carries a note, from the customer at booking or from your team, and you open the booking to read it. Hide note leaves notes off the card.