A barcode scanner makes selling and counting products quicker and saves typing mistakes. BeNotely works with the scanners sold for shops and offices, with nothing to install or set up.
Which scanner
Any USB or Bluetooth barcode scanner that works like a keyboard will do. Most scanners work this way out of the box. Look for one that reads the barcodes on retail products (EAN-13 and UPC). A USB scanner plugs into your computer. A Bluetooth one pairs with a laptop or tablet the same way a keyboard does.
To check it works, scan a product into any text box, such as a new email. The barcode's numbers should appear.
Adding barcodes to your products
Open a product, then Barcode, and scan the product's barcode, or type it. A size can have more than one barcode, for old and new packaging. Each barcode can only be on one product.
When a barcode is typed, BeNotely checks its last digit. A retail barcode that doesn't add up is almost always a typing slip, so you're asked to check it.
Where scanning works
- Selling. When you check out a visit or make a new sale, scan a product and it's added to the bill. Scan it again and the quantity goes up by one.
- Count stock. Every scan adds one to that product's count.
- Stock arrived. Every scan adds one to that product in the delivery.
You don't need to click anywhere first. A scan is picked up wherever the cursor is, even if it's sitting in a price or count box.
A barcode that isn't on any product
When you scan something new on Count stock or Stock arrived, you can add the barcode to the product it belongs to, or start a new product with it. From then on it scans. Adding barcodes to products takes permission to manage your services and prices.
At a sale, an unknown barcode is just flagged, so you can search for the product by name instead.