No-shows are the most expensive kind of empty chair, and a deposit is the simplest way to cut them right down. Your customer pays a small amount when they book, it comes off their bill on the day, and the bookings that were never serious quietly stop happening.
In this guide, you'll switch deposits on, set the right amount for each service, and see what your customers experience when they book.
Before you start
You'll need to connect your payout account once, so deposit money can reach your bank. It takes a couple of minutes, and you'll only do it the first time.
Turn deposits on
- In your dashboard, open Settings → Payments.
- Follow the prompts to connect your payout account, if you haven't already. This is where your deposits land.
- Find the Deposits section and switch it on.
Choose an amount for each service
Deposits are set per service, so a 15-minute fringe trim and a three-hour colour don't have to be treated the same. For each service, choose one of:
- No deposit. The customer pays in full at their visit. This is where every service starts.
- A percentage. A share of the price, like 20%, so your bigger bookings are protected more.
- A fixed amount. A flat figure, like $20, whatever the service costs.
You can also ask for the full amount up front on the services where that makes sense, like a paid workshop.
A quick tip: a small deposit does the job. You're not trying to charge in advance, just turn a booking into a small commitment, and that alone is enough to change who turns up.
Prefer to hold a card instead?
For your highest-value appointments, you can save a customer's card at booking rather than charge a deposit, and only charge an agreed fee if they don't show. It's never automatic; charging is always your decision, made from the booking itself. Choose Card on file in the same Payments settings.
What your customers see
When deposits are on, a short payment step appears between a customer's details and their confirmation. They pay, they're booked, and the amount is noted against their appointment so it comes off the bill when they arrive. Services that are free never ask for a card.
FAQs
What happens if a customer cancels?
If they cancel inside the cancellation window you've set, they're refunded automatically, with nothing for you to do. If they cancel too late, or don't show up at all, the deposit is yours.
Do I have to keep the deposit when someone no-shows?
Never. Keeping it is simply the default. A goodwill refund is one tap on the booking whenever the story deserves it, so being generous stays easy.
How long do refunds take to arrive?
A refund heads back to the same card and takes five to ten business days to appear. That's the bank's timing rather than ours, and it's worth saying so if a customer asks.
Can I take a deposit for a phone booking?
Yes. Open the booking and send a deposit request link. Your customer pays on their own phone, the amount is locked to what you quoted, and a gentle reminder follows if it goes unpaid.
Is my customers' card information safe?
Yes. Card details are handled by our accredited payments partner and never touch BeNotely or your team's screens. You'll only ever see that a card is on file, never the number.
Not sure what to charge?
Most businesses start with a small percentage on their longer or busier services, and leave quick, low-cost ones deposit-free. You can change any of this whenever you like, so it's easy to begin simple and adjust once you see how it feels.